Meeting on 18th Dec 2011

Dear HCF  Members,

On 18^th December 2011, first meeting of the members was held in connection with planning for the upcoming annual cultural event. Under-mentioned members attended the meeting:

1	Mr. Riaz Ahmad Khan	7	Mr. Shakeel Alam	13	Mr. Arif Amin
2	Brig ® Hissamullah Baig	8	Mr. Karim Madad	14	Mr. Farhatullah Baig
3	Mr. Ashraf Aman	9	Mr. Gari Khan	15	Mr. Sher Azam
4	Mr. Amjad Ayub	10	Mr. Essar Karim	16	Mr. Rehmat Karim
5	Mr. Irfanullah Baig	11	Mr. Javed Karim
6	Mr. Aziz Ahmad	12	Mr. Sultan Ali

Decisions made, and responsibilities assigned in the meeting are as under:

A.      Event Dates:

Annual Cultural Event for 2012 will be held on Saturday 21^st and Sunday 22^nd January 2012.

B.      Formation of Adhoc Committee:

An Adhoc oversight committee was formed in relation with arrangements for the event and subsequent holding of general elections to bring onboard a representative governance team for HCF. The committee comprises under-mentioned:

1	Chairperson:
I)	Mr. Riaz Ahmad Khan
2	Vice Chairpersons:
I)	Mr. Aziz Ahmad
II)	Mr. Baz Gul
3	General Secretary:
I)	Mr. Rehmat Karim
4	Finance Secretary:
I)	Mr. Fayyaz Ahmad Dewan

5	Executive Members:
1	Ms. Salma Jabeen	12	Mr. Aziz Ahmad Jan	22	Mr. Karim Madad
2	Ms. Shamim Bano	13	Mr. Sana Amin	23	Mr. Shukurullah Baig
3	Ms. Uzma Baz Gul	14	Mr. Farman Ali	24	Mr. Mehboob Aziz
4	Ms. Sultana Aziz	15	Mr. Irfanullah Baig	25	Mr. Jabbar Khan
5	Mr. Tayib Jan	16	Mr. Sultan Mehmood	26	Mr. Noor Mohammad
6	Mr. Darjat	17	Mr. Shakeel Alam	27	Mr. Aziz Ali Dad
7	Mr. Deedar	18	Mr. Essar karim	28	Mr. Rizwan
8	Mr. Ejaz Karim	19	Mr. Sultan Ali	29	Mr. Mohammad Younus
9	Mr. Javed Iqbal	20	Mr. Amjad Ayub	30	Mr. Iqbal Karim
10	Mr. Doulat Nazir	21	Mr. Gari Khan	31	Mr. Aslam Shah
11	Mr. Ali Ahmad Jan

C.      Tasks assigned in relation with arrangements for the event:

S.No.	Action Items	Person(s) Responsible
Hall Selection:
1	Identification and selection of venue for the event	Mr. Kaka Riaz
Changing of Bank Signatories:
2	Replacing of HCF’s current Bank Accounts signatories (Mr. Naunehal Shah and Mr. Azam Khan) with Mr. Kaka Riaz, Mr. Fayyaz and Mr. Rehmat Karim.	Brig. ® Hissamulah Baig
Fund Raising:
3	Fund Raise Committee	Mr. Kaka Riaz, Mr. Amjad Ayub, Mr. Javed Karim, Mr. Shukurullah Baig, Mr. Irfanullah Baig
Liaison with Artists:
4	Coordination with artists (including their booking and boarding and lodging related arrangements)	Mr. Sultan Ali
NOC and security arrangements:
5	Obtaining of NOC from local administration, and making necessary security arrangements at the event venue	Mr. Irfanullah Baig and Mr. Sultan Ali
Event Coordinator
6	Overall coordination regarding the event	Mr. Rehmat Karim

Regards,

Rehmat Karim,